BOS Minutes

Monday 10th January 2011. 5.54pm at the White Hart Saxmundham

Present
Hugh Cochrane (Hugh Cochrane &Co) Becky Evison and Tracy Henson (Cotton Tree) Shelley Nott (HCMTI) Detmar Hackman (Sabona Co Ltd)
Ian & Jackey Lennard (JackeyL) Dave Willet (White Hart) Bob Foyers (The Deli) Janice & Vernon Feller (Cards & Celebrations) Louis Baum ( Full Circle Editions) Ken Howe ( Felsham Garden services) Chris Stewart ( Swift Cars) Karen Eidson (Elizabeth) Clive Williams (ORCA ) Colin and Russel (The Bell Hotel) Sgt. Daye Goddard (Suffolk Police)

Apologies
None

Minutes from previous meeting. Accepted

Treasure Report Presented and accepted. Christmas tree bill and any other outstanding bills/invoices should be presented to Hugh ASAP for payment.

Secretary report John reminded the meeting of our AGM next month.
Bob has completed two years as Chair Person and will therefore be standing down.
John will also be standing down as Secretary.
Nominations will now be require for these posts
Voting will take place at the AGM. I will be sending out forms shortly for any postal votes.
Planning time table will be included into our next meeting

Christmas Fayre Several stall holders did not tern up due to weather conditions.
It was recommended and accepted that any stall holders next year will be asked to pay a £20 refundable deposit. A good and successful evening.

CCTV There was full agreement at the meeting for the installation of CCTV camera on the High Street.
Bob will continue to research full installation and operational cost.
Full support will be asked and expected of the council particularly in the planning application process and the siting of the cameras.
Any CCTV system will require match funding, Bob is also looking at how the larger companies in Saxmundham can contribute.
It was emphasised that these cameras are retrospective cameras and will only be used if any wrong doing, is committed (crimes anti social behaviour)
Sgt. Day Goddard explained that the police are in full support of the cameras not as a big brother approach, but we need to look with a positive and proactive approach these cameras will bring to Saxmundham. We want to look after the community, bring a feel good factor to the area and of course reduce the crime related behaviour.
Any system could take up to six months or more to be installed.

It was asked if individuals could do any this to help themselves. As an example
Sound and Vision in Leiston have introduced there own system and is proving to be a deterrent. Could this be used as a stop gap?

AOB

Colin Hand from the Bell Hotel would like to create a sub committee and use his experience in PR. and Marketing to promote Saxmundham in a positive way.
There will be a meeting on WEDNESDAY 19TH January at 6.30pm at The Bell Hotel if you are interested in supporting this idea.

It was agreed that BOS needs to move forward be proactive and put the good ideas raised over the year into action.

Date of next meeting Monday 7th February which will be our AGM